Approval Automation

Streamline your accounts payable approvals with ApprovalMax


Approval automation for accounts payable and accounts receivable

We offer set up and training services for ApprovalMax

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ApprovalMax is a best-in-class approval automation app for all your bills and purchase orders. It extends QuickBooks Online with approval-driven financial controls. It replaces paper- and email-based approvals with fully automated multi-role and multi-tiered approval workflows, and ensures spend control and regulatory compliance for both internal accounting and financial service outsourcing organisations.

Key benefits

  • Approvals for all your bills and purchase orders: multi-step multi-role authorisation process with easy setup for all supplier invoices and purchase orders to make sure they are fully authorised before being recorded in QuickBooks Online.
  • Unlimited user number, fully digital approval process and automated audit trail: any number of users can create, review, approve bills and purchase orders. No papers to sign, no chasing approvers. Detailed audit trail with all actions and comments.
  • On-the-go approvals and instant notifications: business approvers, budget holders, executives review and approve (or reject) purchase orders and bills via our mobile or web app; or by replying to an automated customisable notification they received.

Supported approval workflows

Purchase order creation and approval

Guardrails for purchase order creation, notifications to approvers. Flexible workflow settings for a proper process flow. Fully authorised purchase orders are synced to QuickBooks Online to be sent to the supplier.

Bill creation, review and approval

Multi-step multi-role approval process based on predefined criteria: vendor, amount, category, location, etc. Authorised bills with a detailed audit report attached get pushed to QuickBooks Online ready for payment.

Learn more about ApprovalMax for QuickBooks Online

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